Every operator.
Every owner.
One platform.
Run every association you manage from one operational platform — communications, operations, vendors, approvals, and resident service, with portfolio-wide visibility.
Software that makes communities feel more connected — not more complicated.
Built for everyone in the
community.
Management companies, boards, homeowners, and vendors — each gets a purpose-built experience on one connected platform.
Run your whole portfolio from one operational workspace.
- Switch communities without switching tools
- KPI dashboard + Plan‑My‑Day work queue
- Full accounting, communications & vendors in one record
Decide with the full picture in front of you.
- Quorum voting on an immutable audit chain
- Board packets, consent agendas & certified elections
- A redacted view that keeps resident PII out of packets
Your community, in your pocket.
- See what you owe and pay in one tap
- Submit and track requests & violations
- Documents, amenities, vehicles, pets & guests
Get assigned. Stay compliant. Get paid.
- One queue for everything that needs you
- Accept work, add photos, complete — one tap
- Invoice from a job and track payouts
Too many systems.
Too little visibility.
Most management companies run on a patchwork of inboxes, spreadsheets, portals, and point tools. Work gets done — but it’s scattered, hard to standardize, and nearly impossible to see across the portfolio.
Managers stop searching inboxes, chasing vendors, rebuilding packets, and switching systems. Routine coordination happens in one place, so the day goes to communities, not software.
Leadership gets visibility into workload, aging items, service levels, unresolved issues, and operational risk across every association — from one place.
Company-wide processes stay consistent, while each association’s permissions, templates, rules, fees, and workflows remain configurable to its governing documents.
Boards, homeowners, and vendors each get a purpose-built interface — without exposing the internal complexity your management company runs behind the scenes.
A workspace built for the
people who run them.
One management company may support dozens or hundreds of communities — each with its own board, homeowners, vendors, rules, financials, templates, permissions, and workflows. OnlyHOA gives your company one operating environment while preserving every association's boundaries.
Every association.
One workspace.
Switch between every community your team manages without re-learning a thing. Per-association branding, templates, fee schedules, and permissions — with a single staff identity that respects the boundaries between them.
- Tenant-scoped encryption keys per association
- Operator break-glass with audit-trailed access
- Role-based views: Manager, Admin, Board, Homeowner, Vendor
From inspection to violation,
in one tap.
iPad-first inspections that turn into first-class violation records and ready-to-send notices. Editable templates per community, photographic evidence attached automatically, and a notice the homeowner can actually read and respond to.
- Walk a neighborhood offline; sync when you're back online
- Per-community templates seeded from your existing notice library
- Cure-window automation with board-approved escalation steps
Open the books to the board.
Keep PII out of the room.
Boards need numbers — but they don't always need names. OnlyHOA serves up the same ledger with a board-only filter that redacts PII automatically so a packet handed out at a meeting doesn't become a compliance problem.
- Per-role redaction rules: Manager sees all, Board sees aggregate
- Editable fee schedules with scheduled-change preview
- One-click compliance export for audits and service transitions
Notices residents
actually read.
Send through whichever channel the resident actually checks — portal, email, SMS, or fax where records require it. Track delivery, opens, and responses. Failover provider chain handles email so a single outage doesn't bury a 30-day notice.
- Redundant email delivery with automatic failover
- Resident-controlled channel preferences and quiet hours
- ESign-ready notices with built-in SignIt e-signatures
Polished on the desktop.
Native on the phone.
The management back office in the browser; a native iOS app for residents, boards, and staff on the go — with Android coming soon. Same record, every screen.
Available now on iPhone & iPad · Android coming soon
Everything a community runs on.
Six connected pillars.
Not a pile of modules — one connected platform. Every pillar shares the same record, so work flows between them without re-entry, separate logins, or separate invoices.
Inspections, violations, ARC, and work orders — tracked from first notice to resolution.
ExploreFull GL, reserves, dues, and AR — books your accountants actually trust.
ExplorePay, book, and request in a tap — a modern app residents actually open.
ExplorePackets, approvals, elections, and minutes — boards that stay informed and stay.
ExploreBids, COI verification, performance, and payment — every vendor on the record.
ExploreDrafts replies, plans the day, answers residents, and cites the CC&Rs — your newest team member.
ExploreEveryone and everything,
on the same record.
A resident request, a board decision, an invoice, a vendor bid — they all touch one shared record, and it follows the work from request to resolved. Fewer exports, less duplicate entry, and one version of the truth.
Ask your entire portfolio
a question.
Community IQ turns every community into something you can simply ask. It ranks the day on your side of the line and keeps resident PII local — only a PII-free summary is ever sent to a model.
Start small. Prove it.
Expand.
Move over without disrupting operations. You don’t move your whole portfolio on day one — begin with a focused group of associations, prove the workflows, then expand across the portfolio on a schedule you set. Guided and reassuring at every step.
Works with the tools you already run.
Payments, accounting, communications, identity, and verification — connected during onboarding, so switching doesn't mean ripping out everything else.
Security designed
into the platform.
Every association on OnlyHOA runs on the same foundation: cryptographic separation between tenants, a tamper-evident audit trail, and documented controls designed to support vendor-security and cyber-insurance reviews.
Each association's data is encrypted under its own keys and stays cryptographically separated.
Memory-hard password hashing plus mandatory MFA for every staff and board user.
Consequential actions and break-glass elevations recorded on a hash-chained trail.
DSAR portal, one-click export, and CCPA / GDPR-aligned controls for security reviews.
The questions we
get asked most.
Can OnlyHOA support our entire management-company portfolio?
Yes. OnlyHOA is multi-tenant by design. Your team works across every association it manages from one platform, while each association keeps its own board, homeowners, vendors, rules, templates, fee schedules, permissions, and data boundaries. One identity, every community.
What does migration from our existing systems look like?
A staged rollout, not a leap. We start with a focused group of associations, import your data, keep your templates, train your team, validate the workflows, launch, and then expand across the portfolio on a schedule you set. Focused rollouts typically move in weeks, not quarters — we scope the exact timeline with you in the demo.
What do managers, boards, homeowners, and vendors each see?
Each audience gets a purpose-built experience. Community managers get work queues and operational tools. Boards get approvals, a redacted financial view that keeps PII out of board packets, documents, and decision history. Homeowners and vendors get clean self-service portals — without exposing internal management-company workflows.
How does OnlyHOA protect association and resident data?
Encryption at rest with per-association keys and encryption in transit, memory-hard password hashing, role-based access, mandatory MFA for staff and board members, a tamper-evident audit history, break-glass access controls, data export, and CCPA/GDPR-aligned privacy controls. OnlyHOA is hosted on enterprise cloud infrastructure in the United States.
Built with the people who run associations.
OnlyHOA is onboarding design-partner management companies and boards. The iOS app is live, the platform is in daily use, and early partners help shape the roadmap.
Ready to run every association
from one platform?
Book a 20-minute walkthrough. We'll tailor it to your workflows, portfolio, and priorities — not a generic feature tour.