Every operator.
Every owner.
One platform.
Run your entire HOA portfolio from one operational platform. OnlyHOA consolidates communications, community operations, vendors, approvals, accounting workflows, and resident service across every association you manage — so managers spend less time administering fragmented software and leadership gets visibility across the portfolio.
Too many systems.
Too little operational visibility.
Most management companies run on a patchwork — inboxes, spreadsheets, portals, documents, approval chains, vendor threads, and a stack of point tools. Every association adds its own rules, templates, and financials. Work gets done, but it’s scattered, hard to standardize, and nearly impossible to see across the portfolio.
OnlyHOA brings these operational workflows into one platform — reducing fragmentation, standardizing how work gets done, and preserving each association’s rules and data boundaries, so leadership finally sees the whole portfolio.
One platform.
Four ways it pays off.
Managers stop searching inboxes, chasing vendors, rebuilding packets, and switching systems. Routine coordination happens in one place, so the day goes to communities, not software.
Leadership gets visibility into workload, aging items, service levels, unresolved issues, and operational risk across every association — from one place.
Company-wide processes stay consistent, while each association’s permissions, templates, rules, fees, and workflows remain configurable to its governing documents.
Boards, homeowners, and vendors each get a purpose-built interface — without exposing the internal complexity your management company runs behind the scenes.
A workspace built for the
people who run them.
One management company may support dozens or hundreds of communities — each with its own board, homeowners, vendors, rules, financials, templates, permissions, and workflows. OnlyHOA gives your company one operating environment while preserving every association's boundaries.
Every association.
One workspace.
Switch between every community your team manages without re-learning a thing. Per-association branding, templates, fee schedules, and permissions — with a single staff identity that respects the boundaries between them.
- Tenant-scoped encryption keys per association
- Operator break-glass with audit-trailed access
- Role-based views: Manager, Admin, Board, Homeowner, Vendor
From inspection to violation,
in one tap.
iPad-first inspections that turn into first-class violation records and ready-to-send notices. Editable templates per community, photographic evidence attached automatically, and a notice the homeowner can actually read and respond to.
- Walk a neighborhood offline; sync when you're back online
- Per-community templates seeded from your existing notice library
- Cure-window automation with board-approved escalation steps
Open the books to the board.
Keep PII out of the room.
Boards need numbers — but they don't always need names. OnlyHOA serves up the same ledger with a board-only filter that redacts PII automatically so a packet handed out at a meeting doesn't become a compliance problem.
- Per-role redaction rules: Manager sees all, Board sees aggregate
- Editable fee schedules with scheduled-change preview
- One-click compliance export for audits and service transitions
Notices residents
actually read.
Send through whichever channel the resident actually checks — portal, email, SMS, or paper fax for the holdouts. Track delivery, opens, and responses. Failover provider chain handles email so a single outage doesn't bury a 30-day notice.
- Multi-provider email with automatic failover (IONOS → SendGrid → Mailgun)
- Resident-controlled channel preferences and quiet hours
- ESign-ready notices with built-in SignIt e-signatures
Polished on the desktop.
Native on the phone.
The management back office in the browser; native iOS & Android apps for residents, boards, and staff on the go. Same record, every screen.
Everything a community runs on.
Six connected pillars.
Not a pile of modules — one connected platform. Every pillar shares the same record, so work flows between them without re-entry, separate logins, or separate invoices.
Inspections, violations, ARC, and work orders — connected.
- ✓ Inspect communities in minutes, not hours
- ✓ ARC requests stay owned, visible, and documented through resolution
- ✓ Violations tracked from notice to resolution
- ✓ Route, escalate, and track work orders against visible service commitments
Books your accountants actually trust.
- ✓ Full GL, reserves, budgets, and AR aging
- ✓ Collect dues by card or ACH, autopay built in
- ✓ Invoices approved from mobile or email
- ✓ CPA / auditor portal, period-close, 1099 support
A modern app residents actually open.
- ✓ Pay, book amenities, and submit requests in a tap
- ✓ Immediate self-service answers and smart escalation over app and SMS
- ✓ Fewer calls and emails hitting your team
Boards that stay informed — and stay.
- ✓ Board packets assembled for you
- ✓ One-click, documented approvals
- ✓ Elections, votes, motions, and minutes on the record
Vendor credentials, performance, bids, work, and payments — in one record.
- ✓ Request three competitive bids in one click
- ✓ Insurance and COI verified, performance-scored
- ✓ Pay vendors electronically when the work is done
Your newest team member.
- ✓ Drafts replies, plans the day, cites the CC&Rs
- ✓ Residents get immediate self-service answers over app & SMS
- ✓ Ask your whole portfolio one question
Everyone and everything,
on the same record.
A resident request, a board decision, an invoice, a vendor bid — they all touch one shared record. Fewer exports, less duplicate entry, and fewer conflicting versions of the truth.
Follow one record,
from request to resolved.
A maintenance issue doesn’t jump between inboxes and spreadsheets. It moves through inspection, work, approval, and payment as a single record — every handoff, approval, and dollar recorded in one place.
Ask your entire portfolio
a question.
Community IQ turns every community into something you can simply ask. It ranks the day on your side of the line and keeps resident PII local — only a PII-free summary is ever sent to a model.
Built for every level
of the management company.
One platform, several purpose-built experiences — so each person sees what they need and nothing they don’t.
Portfolio-level visibility into operational consistency, service levels, risk, and workload — the view you need to run the company, not just a community.
Work queues, communications, violations, vendors, approvals, and board workflows — the day’s community operations, coordinated in one place.
Approvals, controlled financial visibility that keeps PII out of packets, documents, requests, and a clear decision history — without exposing internal management tooling.
Purpose-built self-service — residents pay, book, report, and get answers; vendors quote, do the work, and invoice — without seeing the management company’s internal workflows.
Self-managed associations run on the same platform — with the pieces they need and none of the management-company overhead they don’t.
Changing platforms shouldn’t mean
disrupting your portfolio.
You don’t move your whole portfolio on day one. We start with a focused group of associations, migrate your data, keep your existing templates, train your team and onboard boards, validate the workflows, and expand across the portfolio on a schedule you set — so switching feels like a controlled test, not a leap.
Focused rollouts typically move in weeks, not quarters — the exact timeline depends on how many communities you start with and the data you bring over. We’ll scope it with you in the demo.
Security designed
into the platform.
Every association on OnlyHOA runs on the same foundation: cryptographic separation between tenants, a tamper-evident audit trail, and documented controls designed to support vendor-security and cyber-insurance reviews.
Each association's sensitive data is encrypted under its own keys and stays cryptographically separated, with keys held in secure, managed key storage.
Memory-hard password hashing replaces the default. Mandatory MFA for every staff member and board user on first sign-in.
Consequential operator actions and break-glass elevations are recorded on an append-only, hash-chained audit trail and retained long-term.
DSAR portal, one-click data export for service transitions, and documented controls designed to support cyber-insurance reviews.
The questions we
get asked most.
Can OnlyHOA support our entire management-company portfolio?
Yes. OnlyHOA is multi-tenant by design. Your team works across every association it manages from one platform, while each association keeps its own board, homeowners, vendors, rules, templates, fee schedules, permissions, and data boundaries. One identity, every community.
What does migration from our existing systems look like?
A staged rollout, not a leap. We start with a focused group of associations, import your data, keep your templates, train your team, validate the workflows, launch, and then expand across the portfolio on a schedule you set. Focused rollouts typically move in weeks, not quarters — we scope the exact timeline with you in the demo.
What operational and financial workflows does OnlyHOA support?
Resident and board communications, inspections, violations and notices, work orders and vendor management, documents and approvals, dues and payments, accounting workflows, and reporting — brought into one platform, with an audit history behind the consequential actions.
What do managers, boards, homeowners, and vendors each see?
Each audience gets a purpose-built experience. Community managers get work queues and operational tools. Boards get approvals, a redacted financial view that keeps PII out of board packets, documents, and decision history. Homeowners and vendors get clean self-service portals — without exposing internal management-company workflows.
How does OnlyHOA protect association and resident data?
Encryption at rest with per-association keys and encryption in transit, memory-hard password hashing, role-based access, mandatory MFA for staff and board members, a tamper-evident audit history, break-glass access controls, data export, and CCPA/GDPR-aligned privacy controls. OnlyHOA is hosted on enterprise cloud infrastructure in the United States.
Can we begin with a small group of associations before expanding?
Yes. Most companies start with a focused first group of communities, prove the workflow with their team, and expand across the portfolio on a controlled schedule — so switching feels like a controlled test rather than an all-at-once cutover.
What integrations and data-import options are available?
We import your existing association data during onboarding and work with established payment, communication, and document providers to consolidate operational workflows. We'll map what you have today against the platform during the demo.
Is OnlyHOA itself a property management company?
No. OnlyHOA is a software platform — a B2B SaaS operations workspace. HOA management companies and self-managed boards use OnlyHOA to run their associations. OnlyHOA, LLC is the software vendor and does not provide property management, real estate, escrow, or fiduciary services.
Ready to run every association
from one platform?
Book a 20-minute walkthrough. We'll tailor it to your workflows, portfolio, and priorities — not a generic feature tour.