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Legal

Terms of Service

Effective Date: April 16, 2026 Last Updated: April 16, 2026 Governing Law: Nevada, United States
01

Acceptance of Terms

These Terms of Service ("Terms") constitute a legally binding agreement between you ("User," "you," or "your") and OnlyHOA.com ("OnlyHOA," "Company," "we," "us," or "our") governing your access to and use of the Platform located at https://onlyhoa.com and all associated services, features, content, and applications (collectively, the "Platform").

By creating an account, accessing, or using the Platform in any manner, you represent that (a) you are at least eighteen (18) years of age; (b) you have the legal capacity to enter into binding contracts; and (c) you have read, understood, and agree to be bound by these Terms and our Privacy Policy, which is incorporated herein by reference.

IF YOU DO NOT AGREE TO THESE TERMS, YOU ARE NOT AUTHORIZED TO ACCESS OR USE THE PLATFORM AND MUST IMMEDIATELY CEASE ALL USE.
02

Description of Service

OnlyHOA provides a multi-tenant, cloud-based community management platform designed to facilitate homeowners association administration, including but not limited to: resident management, communication tools, document management, violation tracking, architectural review, maintenance ticketing, financial reporting, and community announcements.

The Platform is made available on a subscription basis to homeowners associations, property management companies, and their affiliated users. Feature availability may vary based on the subscription tier assigned to your community.

We reserve the right to modify, suspend, or discontinue any feature or aspect of the Platform at any time with reasonable notice to affected users, except where immediate action is required for security or legal compliance.

03

Account Registration and Security

To access the Platform, you must register for an account by providing accurate, current, and complete information as prompted during registration. You agree to maintain the accuracy of your account information and to promptly update such information as necessary.

You are solely responsible for maintaining the confidentiality of your account credentials and for all activities that occur under your account. You agree to:

  • Immediately notify OnlyHOA of any unauthorized access to or use of your account at support@onlyhoa.com;
  • Not share your login credentials with any third party;
  • Not use another User's account without express authorization;
  • Log out of your account at the end of each session when using shared devices.

OnlyHOA shall not be liable for any loss or damage arising from unauthorized access to your account resulting from your failure to comply with these obligations.

Accounts are provisioned on a community-scoped basis. Your access rights are determined by the role and permissions assigned to you by your community administrator. OnlyHOA platform staff may access accounts in limited, logged circumstances for support and security purposes as described in our Privacy Policy.

04

Acceptable Use Policy

You agree to use the Platform solely for lawful purposes and in accordance with these Terms. You expressly agree not to:

  • Use the Platform in any manner that violates applicable federal, state, or local law or regulation;
  • Transmit or upload any content that is unlawful, defamatory, harassing, abusive, fraudulent, obscene, or otherwise objectionable;
  • Attempt to gain unauthorized access to any portion of the Platform, other user accounts, or connected systems;
  • Introduce any malware, virus, spyware, or other harmful code into the Platform;
  • Use automated scripts, bots, scrapers, or other tools to access or extract data from the Platform without express written consent;
  • Reverse engineer, decompile, disassemble, or attempt to derive source code from the Platform;
  • Impersonate any person or entity or misrepresent your affiliation with any person or entity;
  • Use the Platform to send unsolicited commercial communications (spam);
  • Interfere with or disrupt the integrity or performance of the Platform or its infrastructure.

Violation of this Acceptable Use Policy may result in immediate suspension or termination of your account at OnlyHOA's sole discretion, without refund.

05

User Content

"User Content" means any data, text, files, documents, images, communications, or other materials that you submit, upload, or transmit through the Platform.

You retain all ownership rights in your User Content. By submitting User Content to the Platform, you grant OnlyHOA a limited, non-exclusive, royalty-free, worldwide license to store, process, display, and transmit such content solely as necessary to provide the Platform services to you and your community.

You represent and warrant that: (a) you own or have the necessary rights to submit the User Content; (b) your User Content does not infringe any third-party intellectual property, privacy, or other rights; and (c) your User Content complies with these Terms and all applicable laws.

OnlyHOA reserves the right, but not the obligation, to review, remove, or disable access to any User Content that violates these Terms or applicable law.

06

Subscription Plans and Fees

Access to the Platform is provided on a subscription basis. Subscription plans, features, and pricing are as agreed upon between OnlyHOA and the applicable community administrator or management company at the time of enrollment.

All fees are non-refundable except as expressly stated in your subscription agreement or as required by applicable law. OnlyHOA reserves the right to modify pricing with not less than thirty (30) days' prior written notice to the applicable account administrator.

Failure to pay applicable subscription fees may result in suspension of access to the Platform. OnlyHOA is not liable for any loss of data or access resulting from non-payment.

07

Intellectual Property

The Platform and all of its content, features, design, software, source code, trademarks, service marks, logos, and other intellectual property ("OnlyHOA IP") are owned by OnlyHOA.com and are protected by applicable United States and international intellectual property laws.

These Terms do not grant you any right, title, or interest in the OnlyHOA IP except for the limited right to use the Platform in accordance with these Terms. You may not copy, modify, distribute, sell, sublicense, or create derivative works based on the OnlyHOA IP without express prior written consent.

08

Disclaimers of Warranties

THE PLATFORM IS PROVIDED ON AN "AS IS" AND "AS AVAILABLE" BASIS WITHOUT WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-INFRINGEMENT.

ONLYHOA DOES NOT WARRANT THAT: (A) THE PLATFORM WILL BE UNINTERRUPTED, ERROR-FREE, OR SECURE; (B) ANY DEFECTS WILL BE CORRECTED; (C) THE PLATFORM OR ITS SERVERS ARE FREE OF VIRUSES OR HARMFUL COMPONENTS; OR (D) THE RESULTS OBTAINED THROUGH USE OF THE PLATFORM WILL BE ACCURATE OR RELIABLE.

The Platform is not intended to provide legal, financial, or professional advice. Any information provided through the Platform is for general informational purposes only.

09

Limitation of Liability

TO THE FULLEST EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT SHALL ONLYHOA, ITS OFFICERS, DIRECTORS, EMPLOYEES, AGENTS, OR LICENSORS BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, PUNITIVE, OR EXEMPLARY DAMAGES, INCLUDING WITHOUT LIMITATION DAMAGES FOR LOSS OF PROFITS, GOODWILL, DATA, OR OTHER INTANGIBLE LOSSES, ARISING OUT OF OR IN CONNECTION WITH YOUR USE OF OR INABILITY TO USE THE PLATFORM.

IN NO EVENT SHALL ONLYHOA'S TOTAL CUMULATIVE LIABILITY TO YOU FOR ALL CLAIMS ARISING OUT OF OR IN CONNECTION WITH THESE TERMS OR THE PLATFORM EXCEED THE GREATER OF: (A) THE TOTAL FEES PAID BY YOU TO ONLYHOA IN THE TWELVE (12) MONTHS PRECEDING THE CLAIM; OR (B) ONE HUNDRED DOLLARS ($100.00).

Some jurisdictions do not allow the exclusion or limitation of certain damages. In such jurisdictions, our liability shall be limited to the maximum extent permitted by law.

10

Indemnification

You agree to defend, indemnify, and hold harmless OnlyHOA and its officers, directors, employees, agents, and successors from and against any claims, liabilities, damages, losses, costs, and expenses (including reasonable attorneys' fees) arising out of or in connection with: (a) your use of the Platform; (b) your violation of these Terms; (c) your User Content; or (d) your violation of any third-party rights.

11

Termination

OnlyHOA reserves the right to suspend or terminate your access to the Platform at any time, with or without cause, and with or without notice, including for violation of these Terms, non-payment of fees, or conduct that OnlyHOA determines in its sole discretion to be harmful to other users or the Platform.

You may terminate your account at any time by contacting your community administrator or emailing support@onlyhoa.com. Upon termination, your right to access the Platform ceases immediately. Provisions of these Terms that by their nature should survive termination shall survive, including without limitation Sections 7, 8, 9, 10, and 12.

12

Governing Law and Dispute Resolution

These Terms shall be governed by and construed in accordance with the laws of the State of Nevada, without regard to its conflict of laws provisions. The federal and state courts located in Clark County, Nevada shall have exclusive jurisdiction over any disputes arising under or related to these Terms.

You and OnlyHOA agree that any dispute resolution proceedings will be conducted only on an individual basis and not in a class, consolidated, or representative action. You waive any right to a jury trial in connection with any action or litigation arising out of or related to these Terms.

Prior to initiating formal legal proceedings, you agree to first contact OnlyHOA at legal@onlyhoa.com and provide a written description of the dispute and your desired resolution. The parties agree to negotiate in good faith for a period of thirty (30) days before commencing litigation.

13

Modifications to Terms

OnlyHOA reserves the right to modify these Terms at any time. Material modifications will be communicated via email to registered account holders and/or via a prominent notice on the Platform no less than fourteen (14) days prior to the effective date of the changes, except where immediate modifications are required by law or for security purposes.

Your continued use of the Platform after the effective date of any modification constitutes your binding acceptance of the revised Terms. If you do not agree to the modified Terms, you must discontinue your use of the Platform before the effective date.

14

Contact Information

For questions, notices, or communications regarding these Terms, please contact:

These Terms of Service were last reviewed and updated on April 16, 2026.

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