For vendors

Receive work. Stay ready.
Free core access for vendors.

OnlyHOA is a work-order and compliance portal built for HOA management companies to send you assignments. Receive work orders, acknowledge them in one click, keep your insurance & license on file, and respond to bid invitations — all without a card on file.

Create a vendor account See what's included →

Your core work-order, communication, compliance-document, and client-bid features are free — including sending assignments and bids to up to 10 of your team's mailboxes. Optional Pro tools are planned for shops that want advanced SMS alerts, native e-signature, and opportunities across additional OnlyHOA communities.

Why vendors use it

Stop chasing scattered work orders.

No more digging through email threads for the address, access code, due date, or who to call. OnlyHOA keeps each assignment, conversation, document, and status update together — so your team always knows what's next.

Plans

Free has everything you need to serve your HOA clients.

Optional Pro tools are planned for shops that want SMS alerts, native e-sign, and opportunities across additional OnlyHOA communities.

Feature
Free $0 · core access
Pro Coming soon
Work orders & communication
Receive work orders from HOA management
✓
✓
PDF of every work order delivered to your inbox
✓
✓
One-click acknowledge — no portal login needed
✓
✓
Communicate with HOA management in the portal
✓
✓
Property access codes (audit-logged on every reveal)
✓
✓
Calendar subscription (iPhone, Mac, Outlook, Google)
✓
✓
Compliance & verification
Upload & track insurance, license, W-9
✓
✓
Public compliance profile — documents on file — at onlyhoa.com/v/yourshop
✓
✓
Quarterly work summary — assignments & completion activity
✓
✓
Multi-recipient dispatch — send assignments & bids to your team's mailboxes (up to 10)
✓
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Automated Nevada contractor-license status checks (NSCB)
✓
Bids & growth
Sealed bid invitations from the HOAs you serve
✓
✓
Cross-community bid invitations (every HOA on OnlyHOA)
✓
Mobile & alerts
iOS app — basic push (assignments, updates, emergencies)
✓
✓
iOS app — team push, SLA alerts, custom rules, digest
✓
SMS notifications
✓
Native e-signature (SignIt)
✓
Create your vendor account — free

No credit card. No setup fee. No percentage taken from your work.

Straight answers

Why am I being invited?

Your HOA management client uses OnlyHOA to send assignments, collect your documents, communicate about work, and keep an audit trail. A few things vendors ask:

Does it cost anything?
No — core access is free and there's no card on file.
Does OnlyHOA take a cut of my work?
No. Your invoices are paid directly by the management company; OnlyHOA takes no percentage of your work.
Does creating an account create a contract?
No. It doesn't create a contract or guarantee work — it's simply how your client sends and tracks assignments.
Who can see my documents?
The management companies you work with, so they can confirm your insurance, license, and W-9 are current.
Will I be marketed to other communities?
Only if you opt in. Getting discovered by additional HOAs is an optional, planned Pro feature — not the default.
Will this replace email?
It can keep work orders, messages, and documents in one place — but you can still receive PDFs and updates by email.
About OnlyHOA. OnlyHOA is a B2B SaaS platform built in Las Vegas, NV. We provide software for HOA management companies and self-managed boards to operate their associations — including work-order routing, compliance-document tracking, and tools that support association bidding workflows, including workflows related to NRS 116.31086. The software facilitates and records these workflows; it does not by itself make an association compliant with any statute. OnlyHOA is not a property-management company, a real-estate broker, a licensed insurance verifier, or a certifying authority. Records on file are submitted by the vendor and remain the vendor's responsibility for accuracy. Nevada license status is checked against publicly available Nevada State Contractors Board (NSCB) records, which may not reflect recent changes and are not guaranteed complete; vendors remain responsible for maintaining valid, current licensing.