Capabilities · Work & vendors

Get work done — and keep every vendor compliant.

From dispatch to compliance to payout, on one record. Competitive bids, COI/W9 tracking with sanctions screening, and a free command center for the vendors you rely on.

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OnlyHOA vendor command center — needs-action queue, booked work, ready-to-invoice and new opportunities

Dispatch to the right vendor

Smart Dispatch turns a problem into a vendor-ready request with AI — scope, requirements, and urgency — then sends it to your best vendors for competitive quotes. You compare and award.

AI-drafted scope + requirements
Send to multiple vendors at once
Sealed or open competitive bids
Award → convert to a work order

OnlyHOA Smart Dispatch — AI-drafted vendor request sent for competitive quotes — Dispatch to the right vendor

Compliance that's always current

COI and W9 tracking with KYB and sanctions screening — and a vendor whose insurance has lapsed is automatically blocked from new work, so an uninsured vendor never touches the property.

COI / W9 on file, always current
KYB + sanctions screening
Auto-block on expiry
Scorecards & benchmarks

OnlyHOA vendor compliance — COI/W9 status with sanctions screening and auto-block — Compliance that's always current

Vendors run their business here

A free command center for every HOA they serve: accept and schedule work orders, add on-site photos, invoice straight from a completed job, and track payouts and year-end tax.

Accept & schedule in one tap
On-site photo capture
Invoice from a completed job
Payouts + year-end tax pack

OnlyHOA vendor work orders — accept, schedule, add photos and invoice — Vendors run their business here

Keep exploring

All capabilities For vendors Accounting

See the vendor workflow end to end.

A walkthrough of dispatch, compliance, and payouts on your own vendor roster — not a generic feature tour.

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